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The Administrative Data Research Network is an ESRC-funded project that ran from October 2013 - July 2018. It is currently at the end of its funding cycle and is no longer taking applications. Administrative data research will be taken forward in a new project, to be launched later in 2018.

Pupils in Scotland Census, 2002-

Title Details

SN:
888016
Title:
Pupils in Scotland Census, 2002-
Principal investigator(s):
The Scottish Government
Data collector(s):
The Scottish Government

Subject Categories

  • Education

Abstract

  • Abstract copyright ADRN.

    The Pupils in Scotland Census is an annual dataset collection that captures a wide variety of information on pupils in all publicly funded schools in Scotland. This includes the Scottish candidate number, pupil personal details, stage of school, status at the school, home postcode, and any support or special needs. The Pupil in Scotland census data are captured at a specific point in time (usually in the month of September) each year from schools management information systems. The data are then transferred from local authorities securely to ScotXed for validation and checking before they can be used for statistical purposes. Each census contains approximately 700, 000 pupil records. The Scottish Government holds electronic records of the Pupils in Scotland Census from 2002.

    The Pupils in Scotland Census provides records on all pupils in all publicly funded schools (including both local authority and grant aided). Data on pupils in independent Scottish schools are collected by the Scottish Government using their annual independent Schools Census. The Pupils in Scotland Census is collected on a specific day in September of each year. Data are then normally available from early December in the same year.

    Although information on free school meal eligibility is captured in the Pupil census, it is based on those pupils that are registered to receive it at the time of the census. The figures collected in the annual School Meals Survey are currently used in funding calculations and in benchmarking schools. Note that free school meal data collected in the Pupils in Scotland Census only counts those pupils who are registered for free school meals at the time of the census. It does not collect information on pupils that are entitled but chose not to receive it. This information can be found in the Scottish Government’s separate School Meals Census collected on February. In general, the Scottish Government collects a wide variety of educational data covering pupils, preschool children, teachers, schools, and free school meal eligibility. As an example, data on pupil attendance and absence are also collected in a separate survey by the Scottish Government.

    Data from the Pupils in Scotland Census are pulled directly from individual school information management systems. The information on these systems is initially collected from pupil enrolment forms and is considered to be of a high standard.

    Where a school has more than one department, for example a secondary school with a primary department, these are counted as separate schools.

    The special needs and support needs variables classification in the Pupils in Scotland Census has changed over time, so some comparability issues across series can be present. Further information is available on the Scottish Government online section.

    Research Usage and Linkage

    The Pupils in Scotland Census has been used for a wide variety of research purposes. For example it has been used to identify trends in pupil numbers, develop strategies to improve access to school education for pupils with disabilities, and identified ethnic backgrounds of pupils in different geographical areas.

    The Pupil in Scotland Census contains the Scottish Candidate number (a unique number allocated to each pupil by the Scottish Qualifications Authority at Primary 1). In theory, this field will allow you to link to the other main Scottish education datasets including the Scottish Government’s Destination of Leavers surveys, Attendance and Absence survey, Exclusion Survey, Free school meal survey and also the Scottish Qualification Authority attainment datasets.

    From 2007, the Pupils in Scotland Census data have been included in the Scottish Longitudinal Study.


Coverage, universe, methodology

Time period:
2002-
Country:
Scotland
Observation units:
Individuals
Kind of data:
Individual (micro) level
Universe:
National
All pupils in all publicly funded schools (including both local authority and grant aided) in Scotland since 2002. Data on pupils in independent Scottish schools are collected by the Scottish Government using their annual independent Schools Census.

Time dimensions:
Repeated cross-sectional study
Sampling procedures:
No sampling (total universe)
Number of units:
Approximately 700,000 records per year
Method of data collection:

Compilation or synthesis of existing material

Census data are captured at a specific point in time each year from schools management information systems. They are then transferred from local authorities securely to ScotXed for validation and checking.


Frequency of release:
Annual
Data Updated:
Annually

Administrative and access information

Copyright:
Crown copyright
Access conditions:
ADRN
Availability:
Contact the Network

Documentation

Title File Name Size (KB)
User Guide 888016_lscs-wp-1.0.pdf 1164
User Guide 888016_lscs-wp-2.0.pdf 554
Data List 888016_pupils_in_scotland_census_variable_list.pdf 255
Study Information 888016_sls_info.pdf 151
READ File read888016.txt 3

Publications

By principal investigator(s):

  • Melhuish, E., Romaniuk, H., Sammons, P., Sylva, K., Siraj-Blatchford, I., Taggart, B. (2006) The Effectiveness of Primary Schools in England in Key Stage 2 for 2002, 2003 and 2004, DWP.
  • Scottish Government (2010) Summary Statistics for Schools in Scotland.
  • Scottish Government (2011) Educational outcomes for Scotland's looked after children, 2009/10.

Resulting from secondary analysis:

  • Wilson, D., Burgess, S., Briggs, A. (2005) 'The Dynamics of School Attainment of England's Ethnic Minorities'.
  • Crawford, C., Dearden, L., Meghir, C. (2007) When You Are Born Matters: The Impact of Date of Birth on Child Cognitive Outcomes in England, IFS.
  • Steele, F., Vignoles, A., Jenkins, A. (2007) 'The effect of school resources on pupil attainment: a multilevel simultaneous equation modelling approach', Journal of the Royal Statistical Society, 170(3), pp. 801-824.
  • Department of Education Northern Ireland (2008) Good Practice in Literacy and Numeracy in British and Irish Cities where the level of Social Deprivation is comparable to, or worse than, Belfast, PWC.
  • Belot, M., James, J. (2009) 'Healthy School Meals and Educational Outcomes'.
  • Chanfreau, J., Cebulla, A. (2009) Educational attainment of blind and partially sighted pupils, RNIB.
  • Leckie, G. (2009) 'The complexity of school and neighbourhood effects and movements of pupils on school differences in models of educational achievement', Journal of the Royal Statistical Society, 172(3), pp. 537-554. 10.1111/j.1467-985X.2008.00577.x
  • MacKay, D.F., Smith, G.C.S., Dobbie, R., Pell, J.P. (2010) 'Gestational Age at Delivery and Special Educational Need: Retrospective Cohort Study of 407,503 Schoolchildren', PLoS Med, 7(6). 10.1371/journal.pmed.1000289
  • Proud, S. (2010) 'Girl Power? An Analysis of Peer Effects using Changes in the Gender Make-up of the Peer Group'.
  • Allen, R., Vignoles, A. (2010) 'Can school competition improve standards? The case of faith schools in England'.
  • RNIB (2010) Educational attainment of blind and partially sighted pupils in England, RNIB.
  • RNIB (2010) Educational attainment of blind and partially sighted pupils in Scotland, RNIB.
  • RNIB (2010) Educational attainment of blind and partially sighted pupils in Northern Ireland, RNIB.
  • Plewis, I. (2011) 'Contextual variations in ethnic group differences in educational attainments', Journal of the Royal Statistical Society, 174(2), pp. 419-437. 0964-1998/11/174419
  • Kramarz, F., Machin, S., Ouazad, A. (2012) 'Using compulsory mobility to identify school quality and peer effects'.


Page last updated: 20/09/2017