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The Administrative Data Research Network is an ESRC-funded project that ran from October 2013 - July 2018. It is currently at the end of its funding cycle and is no longer taking applications. Administrative data research will be taken forward in a new project, to be launched later in 2018.

Privacy Notice for ADRN Researchers

This Privacy Notice sets out how we at the Administrative Data Research Network (ADRN) handle personal data we collect about you when you interact with our services.

Who we are

The Network is made up of 5 sections.

The Administrative Data Service (ADS) is based within the UK Data Archive at the University of Essex, with partners at the Universities of Edinburgh, Manchester, Oxford, and West of England. The University of Essex is the ‘data controller’ of information you provide to the ADS.

The Administrative Data Research Centre for England (ADRC-E) is led by the University of Southampton and run in collaboration with the Institute for Fiscal Studies, the London School of Hygiene and Tropical Medicine, the Office for National Statistics and University College London.

The Administrative Data Research Centre for Northern Ireland brings together Queen’s University Belfast, Ulster University and NISRA (Northern Ireland Statistics and Research Agency).

The Administrative Data Research Centre for Scotland is led by the University of Edinburgh, and brings together major Scottish research centres, including: Administrative Data Liaison Service, Applied Quantitative Methods Network, Centre for Research on Environment Society and Health, the Centre for Cognitive Ageing & Cognitive Epidemiology, the Farr Institute @ Scotland, the national digital data centre, the Scottish Longitudinal Study.

The Administrative Data Research Centre Wales (ADRC-W) is led by Swansea University in partnership with Cardiff University.

The contacts for these centres are:

The ADS and the four ADRCs share data collected from researchers within the ADRN where this information is relevant to the service provided by these other elements of the ADRN. For example, if a researcher contacts the ADS about a project which is wholly related to data from Scotland, the ADS will pass the details of the project to the ADRC for Scotland along with your details (as given below).


What information we collect

When you apply to undertake a research project with the ADRN we collect the following information about you:

  • Name
  • Institution
  • Email
  • Telephone number
  • Membership/affiliations of/to professional bodies
  • (Information on previous research using microdata)
  • Previous use of Research Data Centres
  • Reference(s)
  • Whether or not you have had action taken against yourself for a data breach

Why we use your data, and our legal basis for doing so

The personal data we collect from you are used for the management of the service and to provide you with access to the data. The legal basis under which we process your personal data is under contract.


Where the data we hold comes from

The data we hold about you is provided by you.


Who we share your data with

Beyond the sharing of data within the ADRN, where necessary for your application we share your information with the organisations holding, or otherwise relevant to the supply of, data you have requested we obtain for your research project.

The ADRN will end on the 31 July 2018. Around this date some of the organisations listed above may transfer relevant information about you to the new organisations who are providing continued equivalent services. You will be informed directly if your data is transferred.


Where, and for how long, we keep your data

All of the personal data we hold on you is stored within the EU.

We only keep your personal data for as long as is necessary. The decision on the length of time which we will retain your personal data for will depend on the following criteria:

  • legal requirements
  • contractual requirements
  • management of the service
  • requirements placed upon us by data controllers

Once information has been transferred to the relevant new service provider (and confirmed by them) we will securely delete any personal information relating to you within three months.


Your personal data and your rights

You have a right to:

  • be informed about how and why we process your personal data. We have sought to achieve this through this Privacy Notice
  • have access to the personal data we hold about you
  • have your data be corrected if it is inaccurate, out of date or incomplete
  • have your personal data deleted, in some circumstances
  • restrict and/or object to the processing of your personal data in certain circumstances
  • complain to the Information Commissioner’s Office

If you wish to exercise any of your rights, or if you have any questions, or concerns please feel free to contact:

For ADS – University of Essex the Data Protection Officer at:

Data Protection Officer
IT Services
University of Essex
Wivenhoe Park
Colchester
CO3 4SQ
dpo@essex.ac.uk

For ADRC-E, the University of Southampton Data Protection Officer at:

Data Protection Officer
Legal Services
University of Southampton
Highfield
Southampton
SO17 1BJ
T: 023 8059 4684 (Legal Services)
E: data.protection@soton.ac.uk

 

For ADRC-NI, the Queen’s University Belfast Data Protection Officer at:

Information Compliance Unit
Registrar’s Office
Queen’s University Belfast
University Road
Belfast
BT7 1NN
T: 028 9097 2506
E: info.compliance@qub.ac.uk

 

For ADRC-S, the University of Edinburgh Data Protection Officer at:

Dr Rena Gertz LLB, LLM, PC.dip
Data Protection Officer
University of Edinburgh
Old College
South Bridge
Edinburgh
EH8 9YL
T: 0131 651 4114
E: rena.gertz@ed.ac.uk

 

For ADRC-W, the Swansea University Data Protection Officer at:

Data Protection Officer
Swansea University
Singleton park
Swansea
Wales
SA2 8PP
T: 01792 205678 (Main switchboard)
E: dataprotection@swansea.ac.uk


When was this Privacy Notice last updated?

This Notice was last updated 6 July 2018.


Page last updated: 09/07/2018