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Frequently Asked Questions

We try to anticipate and answer questions here from people who are interested in our work. If you want more information, or don’t find the answer you need, please contact us and we will do our best to help.

What is data linking? Why do you need to link?

Data linking means bringing together more than one data collection in a secure environment − for example, linking information relating to a person’s health to information relating to the same person’s educational record. Doing this can significantly improve research, because it produces a richer set of information that can result in a deeper understanding of society.


How do you link administrative data?

There are a range of techniques that can be applied to linking data, and part of the Network’s remit is exploring and improving techniques to link data accurately, safely and lawfully. Importantly, the security principles of the process are the same across the Network.

The data custodian splits its data into two parts:

  1. The information (such as names, full addresses, dates of birth, etc.) which can directly identify individuals (identifier data)
  2. The rest of the information (attribute data) which is of interest to the researcher (for example, information on tax paid, benefits received or educational qualification achieved) without any direct identifiers.

Both parts are given a reference number.

A trusted third party matches the information by using the unique reference numbers and the identifying information. The identifying information is then destroyed, leaving only the matched unique reference numbers − called a linkage key. The Administrative Data Research Centre then links the de-identified attribute data using the linkage key.

Researchers are then able to access the linked attribute data in a secure room at one of our secure environments. This data file has all the information needed for research but no identifying information.


What information will be in the linked data collection?

The information in the linked data collection will be different for each project, depending on what the researcher is investigating. Researchers will work with ‘de-identified’ administrative data, which means that all directly identifying information is removed. Researchers need to be able to build up consistent pictures so they can identify trends and patterns in the general population. This in turn shapes the strategies and policies that promote social wellbeing.


Page last updated: 21/06/2017